Criteria for selection of the Judging Panel and Procedures of the Judging Panel
The International ICT Awards Philippines, held annually, is one of the highly regarded events in the ICT industry, bringing the country’s best to center stage. Key elements to ensure the success of the International ICT Awards Philippines are well-defined and published criteria for the selection of the Panel of Judges, guidelines for judging, and appeal procedures. CanCham has, with concurrence of the Title Sponsors, updated and approved the following for implementation for the International ICT Awards Philippines 2020.
To avoid any risk of judging being possibly compromised (including supporting documentation being oriented to the known interests of judges rather than the set judging criteria) names of members of the Judging Panel are withheld until announced at the Gala Night event when Winners are announced. However, the criteria for selecting judges and judging procedures are public and are posted below.
Criteria for selecting judges
- The Judging Panel shall be comprised of seven (7) members.
- Four (4) members shall be from within the ICT industry.
- Three (3) members shall be from stakeholder groups outside the ICT industry.
- Members shall have no other role in the sponsorship organization, management, or presentation of the International ICT Awards Philippines event.
- Starting with the 2014 event, there will be a term limit of two consecutive years for members of the Judging Panel.
- To be eligible potential members must agree to and sign:
- A non-disclosure agreement (NDA) to prevent the disclosure of the deliberations of the Judging Panel, except to announce the final decisions for each category; and
- The procedures for the International ICT Awards Philippines Judging Panel deliberations and for appeals.
- Potential members will be proposed by CanCham.
- Final selection of members shall be approved by CanCham with the concurrence of the Title Sponsors in accordance with their internal approval procedures.
Procedures for Judging Panel
- The Judging Panel members shall select the Chair and Vice Chair of the Judging Panel at the first organizing meeting with the selection to be by unanimous agreement.
- Starting with the 2014 event, a member is ineligible to be Chair of the Judging Panel for more than one year consecutively.
- If the Chair is absent, the Vice Chair shall preside over meetings with the full authority of the Chair.
- No substitution or proxy is to be allowed for members who cannot attend a meeting of the Judging Panel.
- If a member of the Judging Panel has a real or perceived conflict of interest with an award nominee, that member shall recuse him/herself from deliberations for the nominee involved. Conflict of interest shall include, but not be limited to, having a business relationship and/or being related to a nominee (by affinity or consanguinity).
- The quorum for a meeting of the Judging Panel shall bπe a super majority of five (5) judges.
- Decisions of the Judging Panel shall be by a super majority of five (5) judges.
- Decisions of the Judging Panel are to be based solely on the submissions of the nominees, with the submissions assessed against publicly announced criteria set for the category being judged.
- Final decisions of the Judging Panel will include a short statement summarizing the basis for the decision.
- No additional information may be submitted by a nominee after the closure of nominations except where submitted in response to a request by the Organizing Committee pursuant to a request by the Judging Panel. (See 10 below.)
- If judges request additional information or clarifications concerning a nomination, this is to be requested by the panel to the Organizing Committee that should offer the confirmation and/or provide the clarification.
- There are going to be no on-site visits with some, but not other nominees. In exceptional cases where required, the judges may ask for a supplementary video for clarification purposes.
- Final decisions of the Judging Panel will be recorded and signed by all judges except for those who recuse themselves due to a declared conflict of interest.
- Final decisions of the Judging Panel will be confirmed by an audit firm selected by CanCham and with concurrence of the Title Sponsors.
- An ICT Technical Advisor selected by CanCham with concurrence from the Title Sponsors will be provided for the Judging Panel.
- CanCham will provide a Recording Secretary and Advisor on Procedure for the Judging Panel.
Procedures for Appeals
- Decisions of the Judging Panel are final and non-appealable except for specific appeals made in writing and filed within seven calendar days of the announcement of a decision.
- Appeals will only be allowed and considered on limited procedural grounds including:
- The supermajority of members required for a quorum was not present during a meeting
- The required supermajority did not approve the decision
- A member with a conflict of interest did not declare this and recuse himself/herself
- Appeals are to be heard by an Appeal Board of three (3) members, with Chairperson to be appointed by CanCham and the two other members appointed by each of the Title Sponsors.
The original procedures were prepared and approved by CanCham and IBPAP in 2015. They have been updated in 2018 by CanCham in consultation with the Title Sponsors for implementation for the 2020 event.